Vaco | Executive Assistant

Vaco • phoenix, az, us • 3h ago

Compensation: 80k-90k/year

Organizational Excellence: Proven ability to manage schedules, maintain accurate records, and organize files efficiently.
Effective Communication: Skilled in interacting confidently and professionally with individuals at all levels.
Team Player and Independent Worker: Highly resourceful, capable of working collaboratively in a team environment or independently with minimal supervision.
Customer-Centric Focus: Committed to meeting the expectations of C-Level Executives and senior leaders by fostering strong relationships with key stakeholders.
Business Acumen: Demonstrates a solid understanding of business priorities, exercising sound judgment to make informed decisions.
Proficient Writing Skills: Experienced in drafting reports, business correspondence, and procedure manuals.
Commitment to Excellence: Consistently performs duties at the highest standard of quality and professionalism.

Responsibilities

Calendar Management: Maintain and oversee daily schedules of meetings and events for multiple C-Level Executives.
Confidentiality and Discretion: Handle sensitive matters with professionalism, ensuring confidentiality, especially those impacting global operations.
Document Preparation: Develop presentations, agendas, reports, and special projects aligned with organizational objectives.
Project Coordination: Collaborate with project leads to monitor and report progress, tracking the status of initiatives sponsored by C-Level Executives or their teams.
Correspondence Management: Draft, proofread, and prepare communications for internal announcements, board meetings, and partner-related materials.
Strategic Support: Use sound judgment and discretion to address matters related to C-Level Executives, maintaining strong relationships internally and externally.
Travel Coordination: Organize domestic and international travel arrangements for C-Level Executives and their leadership teams.
Meeting Organization: Plan, coordinate, and manage meetings of varying scales, from small gatherings to large events.
Expense Management: Process and submit expense reports, reconcile monthly corporate credit card statements for C-Level Executives, and review/approve expenses for their direct reports.
Information Preparation: Support executives by researching, collecting, and analyzing information in advance to conserve their time and enhance decision-making.

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